Terms and conditions

1. Reservations and Payments

Submit Earth Bound Adventures, L.L.C., Trip Reservation Form online or print and mail/fax the form to our office. A $200.00 per person per trip deposit (payable by credit card or check) is required to make a reservation. You can make your deposit securely through our website or by calling 1-800-454-7554. Your space is not confirmed until we receive your Trip Reservation Form.

Final balance is due 4 days prior to departure. The exact due date will be indicated on the detailed itinerary for the trip. Full payment is due at the time of booking for reservations made less than 7 days in advance.

2. Extra Services

We will gladly arrange extra hotel accommodations pre or post-tour, add-on services and/or extensions in conjunction with any of our trips. Requests must be submitted in writing to avoid confusion or miscommunication, and all requests must be made at least 14 days prior to departure. Your invoice will be adjusted once services are confirmed. If you must cancel any part or all of your extra services once they have been reserved, cancellation fees will be assessed according to our Cancellation Policies.

3. Pre-Trip Planning

Upon receipt of your completed Trip Reservation Form and deposit, EARTH BOUND ADVENTURES, L.L.C. sends a booking acknowledgment letter and receipt. Once a departure is guaranteed to operate, each guest or family will be sent an invoice for the balance due along with a comprehensive Pre-Departure Packet including: detailed packing list(s); medical and personal information forms; suggested reading; background material on the destination; a manual covering subjects such as travel documents, health matters and inoculations, money exchange, security, training tips, weather considerations, cross-cultural advice, and what to expect on the trip; and maps or articles pertaining to the adventure. Participants are invited to contact us anytime prior to departure for personal advice and assistance. EARTH BOUND ADVENTURES, L.L.C. must have a signed and completed Trip Reservation Form on file before a Pre-Departure Packet will be sent.

4. Final Trip Documents

This packet is typically sent 2 weeks before a trip departs and generally includes: a group roster; Itinerary/Voucher(s); in-country contact numbers; and pre-departure updates or last minute reminders that might be useful for the program. Final trip documents will be sent only to participants from whom EARTH BOUND ADVENTURES, L.L.C. has received all forms and full payment.

5. Services Included

The detailed itinerary for each adventure specifies exactly what is and is not included in the land cost of your program. Please download and print the appropriate detailed itinerary for particulars on your trip. EARTH BOUND ADVENTURES, L.L.C. is not responsible for any expense not listed as included, any that are indicated as “optional” or “on your own,” or those arising from the delay or extension of a tour due to weather, political disputes, sickness, failure of public transportation, flight changes or cancellations, missed connections, or any other cause beyond our control. EARTH BOUND ADVENTURES, L.L.C. reserves the right to substitute hotels of an equal category or similar price for those mentioned in the Trip Itinerary.

6. Trip Costs

Land Costs shown on each Trip Detail Page and on the downloadable detailed itinerary are valid for a full calendar year (Jan 1st – Dec 31st) unless otherwise indicated, are quoted in US dollars, and are subject to increase, even after a deposit is made. We may occasionally be faced with significant cost increases due to currency fluctuations, increased hotel rates, higher costs of services, holiday travel, and/or other factors over which we have no control. Faced with this situation we will do everything reasonable to avoid raising prices but give notice that it is sometimes unavoidable.

7. Invoicing

After receipt of the $200.00 deposit, all participants are invoiced for the balance of payment for the trip. No one will be allowed on the trip without payment in full. Refunds are issued in the same manner in which the balance payment was made.

8. Single Supplement

If you are traveling alone and do not wish to share a tent, you will be required to pay a Single Supplement Fee of $25.00.

9. Personal Equipment

It is each guest’s responsibility to be adequately outfitted for the program they select. All group members receive a detailed list of recommended clothing and personal gear for their particular trip in their Pre-Departure Packet. Catalogs and/or discount coupons from preferred suppliers may also be included and our staff is available for specific outfitting questions.

10. Smoking Policy

For the safety and comfort of all EARTH BOUND ADVENTURES, L.L.C. guests, smoking is not permitted in buses or cars, in cabins or in tents or at group meals.

11. Medical/Health Considerations

You must be in good health to take part in any of our trips. International Adventure Travel involves outdoor and/or cultural experiences that may be physically and/or emotionally demanding. Programs frequently take place in areas where medical facilities are nonexistent and where emergency evacuation can be prolonged, difficult, expensive, or not available at all. Every trip is rated according to the difficulty of the activities, the number of nights spent camping if applicable, and the elevations that will be reached. Furthermore, to ensure your safety and enjoyment of the program, appropriate training suggestions are outlined in the Pre-Departure Packet for each adventure.

For all trips that include camping, a basic first-aid kit will be carried by the local guide. However, EARTH BOUND ADVENTURES, L.L.C. assumes no liability regarding the contents of this kit, or with the provision of first-aid by our guides or staff, or with any medical care provided by local physicians, hospitals or emergency care facilities. Trip members are required to have a sufficient supply of personal medications and a suggested Personal Medical Kit list is included in the Pre-Departure Manual. All guests are encouraged to see a physician prior to their trip and seek advice regarding recommended medications, inoculations and/or precautions to take prior to departure. EARTH BOUND ADVENTURES, L.L.C. is not a medical facility nor our personnel, medical professionals. Therefore we have no responsibility regarding what medications or inoculations are necessary for your safe participation in the trip you have chosen.

Medical Questionnaire

Each trip member must sign, complete and return to our office at least 4 days prior to your departure a Medical Questionnaire/Waiver outlining the conditions that could be encountered during their journey. A doctor’s signature is required for all group members who are age 65 or older, for guests with a history of illness, recent injury or hospitalization or an inherent medical condition, and/or for those on programs rated Strenuous. Once you are confirmed on a trip, normal cancellation penalties will apply if your doctor does not agree to sign the Medical Questionnaire/Waiver. The form may be reviewed prior to placing a deposit on a trip.

12. Canceled Trips

EARTH BOUND ADVENTURES, L.L.C. reserves the right to cancel any trip, at any time, for any reason. In the event that a trip has fewer guests than our published minimum, group members who have already made deposits will be given alternatives that may include: operating the trip with fewer participants at a higher price; the chance to transfer to another departure or different program without penalty; or the option to receive a full refund of all monies paid to our office. The refund of payments received is the extent of our liability in this case, and refunds will be made in the same form as your payments. Trip cancellations on only group tours due to insufficient sign-up normally occur 7 days prior to the scheduled departure and EARTH BOUND ADVENTURES, L.L.C. will do everything possible to avoid canceling a tour.

Should logistical problems, political circumstances, natural disasters and/or other events and situations occur that may impede the normal operation of a tour, EARTH BOUND ADVENTURES, L.L.C., at its discretion, may offer an alternative adventure in a different region or country or cancel the departure. In the case a tour is canceled for reasons stated above, EARTH BOUND ADVENTURES, L.L.C. does not guarantee recovery of any or all of the advance payments made to South America, and we highly recommend that all guests take out travel insurance to provide reimbursement in such cases.

13. Cancellations/Refunds

If you must cancel your participation on a trip, for any reason, payments made to EARTH BOUND ADVENTURES, L.L.C. will be returned, less a cancellation fee computed per person according to the schedule below based on the date our office receives written notification of your cancellation (fax and email are acceptable).

Inca Trail Deposit Fee of $200.00 is non-refundable once booking has been made.

For all other trips, 50% of your deposit will be refunded if you do not show for the trip departure.

In the event that your participation on a EARTH BOUND ADVENTURES, L.L.C. program is canceled for any reason including personal choice or insufficient participation, EARTH BOUND ADVENTURES, L.L.C. is not responsible for any expenses you may have incurred in preparing for the trip such as non-refundable airline tickets, visa or passport fees, insurance premiums, equipment, clothing or gear costs, inoculations or doctor’s fees, etc. nor is EARTH BOUND ADVENTURES, L.L.C. responsible for the costs of additional arrangements should you have embarked prior to the group’s departure.

14. Transfers

You may voluntarily transfer from one EARTH BOUND ADVENTURES, L.L.C. trip to another (limit one transfer per guest), as long as there is space available, without an additional fee (excluding the Inca Trail Hike).

15. Substitutions

On occasion a trip participant canceling may have a friend or family member willing to take their place. Substitutions of this nature are allowed. No substitutions are allowed for the Inca Trail Hikes trip.

16. Travel Insurance

We strongly recommend that all trip participants take out Travel Insurance.

17. Limitations of Liability

Earth Bound Adventures, L.L.C., Inc is a DELAWARE corporation that acts only as an agent for participants to purchase transportation, hotel accommodations, meals, tours, guides and other services in connection with its itineraries from independent suppliers and contractors who are not owned by or under the control of EARTH BOUND ADVENTURES, L.L.C.. Participants expressly agree that EARTH BOUND ADVENTURES, L.L.C. shall not be liable for death, personal injury or any other loss that may occur (1) due to any act or omission of any such supplier, (2) by reason of any other event over which it has no control. Each passenger conveyance, tour company, hotel, restaurant, etc. is subject to the laws of the country in which the service is rendered.

Additionally, EARTH BOUND ADVENTURES, L.L.C. shall not be liable for: a) expenses such as hotel accommodations or additional meals not specified in the itinerary which may be required due to the participants travel arrangements, airline scheduling or schedule changes, canceled flights, missed flight connections, or by other factors not under EARTH BOUND ADVENTURES, L.L.C.’s control; or b) expenses incurred in recuperating luggage lost by the airlines, belongings left behind on a trip, or in shipping purchases or other goods home from abroad. EARTH BOUND ADVENTURES, L.L.C. reserves the right to make reasonable changes to the itinerary or activities where deemed advisable for the comfort and/or well being of the group.